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(For Volunteers) Scheduling Interviews

How to schedule a project interview. All links in this article will open in a new tab.

Lauren avatar
Written by Lauren
Updated this week

Congratulations on getting an interview! This is a great chance to get to know a nonprofit, understand the project roadmap in greater detail, and also ask any questions. So how do you get started with scheduling? Read on to find out!

Finding a Time and Date to Talk

Catchafire's scheduling system makes it easy to coordinate a time to speak with a nonprofit Organization. Once you've matched on a project, the Organization will propose at least 5 different dates and times for an interview, so all you need to do is check your calendar and see if any of them work for you! If so, feel free to select your choice on your Catchafire dashboard.

Screenshot showing how to select a time for a project interview. Underneath it gives the option to send alternatives or cancel the interview and retract the application.

Don't forget to take note of the time zone a call is scheduled in! If you need to change your time zone at this point simply select "Send alternatives" and select to edit your time zone at the top of the page before sending new relevant times to speak. After you select your time to speak, you will be prompted to confirm your phone number.

Screenshot showing how to update your phone number for a call. Underneath it gives the option to check a box stating you are not in the U.S

Enter a U.S. phone number for the call. If you are located outside of the United States, please check "I'm not in the U.S," and we'll provide you with a suggested list of free online conference call systems that you can use to help schedule your interview.

Tip: Interviews can be scheduled over the next 14 days. If you are not available until after this timeframe, return to the scheduling page when you're ready to select times.

Proposing Another Time to Speak

In the event that an Organization's proposed dates and times don't work for you, no worries! Just select "Send alternatives" on your dashboard. You'll then be prompted to choose a handful of times to speak. If you need to edit your time zone, you can do so at the top of the page!

Screenshot showing how to send available time to speak for an interview.

Next Steps

After selecting "Submit" or "Send Availability", your selected time slots will be sent to the Organization, and you'll receive a confirmation with call-in information via email, as well as a message pop up on your dashboard. You can also easily set a reminder for yourself by selecting "Add to Calendar" from your dashboard.

Screenshot of an example of adding a project interview to your personal calendar.

Prep for your upcoming interview by reading our best practices here! On the day of the interview, our system will automatically call you at the agreed-upon time.

In case you miss or disconnect from the call, no worries! You'll be able to call right back in using the dial-in and PIN provided to you in your confirmation email or on your Catchafire dashboard.

💡Tip: If you have to reschedule your call, you can do so directly through your dashboard by selecting the yellow "Reschedule" box to propose alternate times. Don't forget to update the time on your personal calendar as well!

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