Working on a virtual volunteering project doesn't have to be scary! Read below for a few tips on how to collaborate effectively and build a relationship with an Organization.
Schedule a kick-off call and standing check-ins
As soon as you match on a project, schedule a kick-off call with the Organization to establish a project timeline and get to know one another. Once you've begun your work together, place a standing meeting on both of your calendars to ensure the project keeps moving forward in a timely fashion.
Tip: Always try to send a meeting agenda at least 24 hours in advance - it will help you stay on track and use your meeting time most effectively!
Utilize video conferencing and screen sharing to build rapport
Face-to-face communication can help you bond with an Organization and its employee(s), establish trust, and communicate more clearly. Utilizing video conferencing tools will also allow you to share your screen, present information, and exchange feedback on deliverables that might be more visually-based.
Suggested free software: Google Hangouts, Zoom, Join.me
Use shared folders and documents to organize information and give feedback
Emailing documents back and forth can get messy, fast. Instead, use shared folders to organize information and track changes on any written documents. To start and get one another used to the system, ask the Organization to send you a folder with any background information you'll need to begin work.
Suggested free software: Google Drive, Dropbox, Notion
Reach out for support when needed
Sometimes you just need another set of eyes to help solve your problem! Look no further - Catchafire is here to help. If you have any questions or concerns about an upcoming or current project, feel free to contact us using the blue chat bubble on the bottom-right of your screen. (For keyboard-only and screen-reader users, please email us at firstname.lastname@example.org. This link opens in a new tab.)
We've also created a Catchafire Volunteer Slack Community for sharing and receiving support from fellow volunteers on the site! Select this to join.