Not sure where to begin on your website development process? Here are some tips we've collected to help guide you through it.


Managing a Volunteer Website Project

Align on the scope of the project with your Volunteer upfront

  • Our templates are just starting points - you want to be clear with your Volunteer about your unique needs and constraints so you get the site you're looking for!

  • If you're not sure where to start, ask us!

Pick the best way to build and host your site

  • We recommend a Content Management System (like Wordpress or Squarespace) for ease of use and maintenance.

  • Keep in mind that the Volunteer will eventually hand the website over to you. Make sure you pick a tool you have the skills and capacity to maintain in-house!

Have a budget for hosting and maintenance

  • Expect to pay a monthly fee for hosting, upgrades, and widgets (these range from about $25-$50, and many tools offer nonprofit discounts).

Work with professionals who have the specific skills you need

  • A variety of skillsets are required for the development of a robust website (even though most CMS systems don't require much tech support!).

  • Find Volunteer(s) with the the expertise you need, from content creation to system set up, via discreet projects and calls.

  • If you're not sure where to start, just ask us!

Designate a single point of contact for your volunteer

  • Your Volunteer(s) can't build your site alone! The process will require coordination and support throughout.

  • Make sure you have assets like your logo, software licenses, and a point person on hand to offer help.

Ensure your site is secure and your information is protected

  • Don't share confidential information like your credit card number or institutional (i.e., not temporary) passwords with third parties.

  • If you need to share passwords or other information, you can ask your Volunteer to sign a business/confidentiality agreement as necessary. While Catchafire doesn't provide templates on these types of agreements, we recommend looking online for helpful templates.

  • Maintain admin privileges throughout the development process. (We recommend that your Volunteer(s) create a spreadsheet of credentials during the project that they then securely transfer over to you upon project completion.)

  • Once the website is finished, change the administrator password so that only you and your staff have access to it, and/or remove the Volunteer from the list of administrators.

Lean on us!

  • We can help you figure out which Catchafire project best meets your needs at each step of the website development process.

  • We can also facilitate communication with a Volunteer in the unlikely event that they become unresponsive over the course of your project. Just reach out to us on through the blue chat bubble on the bottom-right of your screen!


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