(For Organizations) Posting a Project

Learn how to create a request for a pre-scoped project. All links in this article will open in a new tab.

Lauren avatar
Written by Lauren
Updated over a week ago

Our pre-scoped projects get you anywhere from 5-50 hours of a Volunteer's time, and they're great if you need a Volunteer to do something for you - like design a new logo, or build you a donor database. Browse our Project Menu of over 150 project templates here, and learn how to post them below.

In this article:

Things to know before reading:

  • Only organizations with a sponsored membership can post projects at this time. If you’re unsure of your organization’s membership status or would like to verify your membership eligibility, feel free to reach out to us at help@catchafire.org

  • We pre-scope our projects to help create structure, timelines, and clear outcomes for both organizations and volunteers. As a result, projects cannot be created from scratch and our pre-scoped estimates cannot be edited.

  • Having trouble finding the right project for your needs? Check out our Needs Assessment!

Getting Started: Choose Your Project Template

Once you've selected a project from the Project Menu that meets your needs, select the "Post This Project" button to begin the posting process: 

Image shows a sample project with an emphasis on the 'Post This Project' button located on the bottom right of the post.

Tip: Not sure if you're ready for a full-fledged project? Start off with a one-hour call to chat with a professional in the field. It's a great way to brainstorm, get feedback, and figure out what to do next!

Step 1: Deliverables

Image shows the 'Deliverables' tab of Posting a Project sequence.

For every project, we've already outlined what you should expect as your final deliverable(s). However, we strongly recommend utilizing the 'Add details about what you need' section. You can add additional context here about what you need such as any timeline constraints, specific software you need help with, or how this deliverable will contribute to specific goals you might have for your Organization.

Tip: If you find that you’re asking for more deliverables than outlined, post a duplicate project listing or take a look through our project menu for the closest fit. Doing so will make the experience more manageable for both you and the volunteer!

Step 2: Resources

Image shows the 'Resources' tab of Posting a Project sequence.

Let applicants know what you’ve already prepared by including information such as:

  • Current progress you’ve made toward this deliverable

  • Sample work from other Organizations that you’re using as inspiration

  • Existing resources and staff that will support them in working on the project

The more information you provide, the better your applicants will be able to decide whether this project aligns with their skills and experience.

Step 3: Impact

Image shows the 'Impact' tab of Posting a Project sequence.

Motivate potential applicants to apply by helping them understand why this project and their skills will help advance your Organization’s mission.

For every project, we've also estimated the amount of money it would cost to hire a consultant to complete this work. Let Volunteers know what you could do with the money you’ll save, and help make their potential impact that much more tangible (e.g. $2,000 could result in an additional 200+ after-school meals for children in your community!).  

Step 4: Image

Image shows the 'Image' tab of Posting a Project sequence.

Upload a cover photo as the last step to your project posting. Pick a compelling photograph that represents your Organization’s mission. This will help your post stand out!

Tip: Having trouble finding the right image? Consider utilizing a free stock image from a website like Unsplash.com. Please note, cover images must be in PNG or JPEG formats and must be at least 610 x 360 pixels, and less than 5 MB in size.

Step 5: Final Details

Image shows the 'Final Details' tab of Posting a Project sequence.

Tip: While the “Fun Fact” field is technically optional, we highly recommend that you fill it out! Sharing a story, a fun fact, or another tidbit will strengthen the personal connection between you and prospective Volunteers and make them that much more excited to work with you. 

Profile Information 

Ensuring that your profile information (including your profile picture and Organization logo) is up to date is an essential opportunity to let Volunteers put a face to the name of your project... literally!

Tip: If your organization is hoping to update its logo, check out our Logo Design & Visual Brand Identity project!

Step 6: Review & Post

Before your project goes live, you'll have a chance to review your entire post. Check for typos or inconsistencies - your post is a reflection of your Organization’s professionalism, so make sure it holds up to the high quality that your Organization is known for.

Step 7: Post Your Project

Last, but certainly not least, when you’re ready select "Post Your Project" in the bottom right corner to set it live! Take a look at our confirmation page for guidance on next steps. From there, we encourage you to use our Request A Volunteer tool to invite potential applicants to your project. 

Image screenshot: confirmation of project posting; Request a Volunteer feature.

Expect to receive your first applicant within 5 days, and find the right match within 1-3 weeks. You’ll get an email from no-reply@catchafire.org every time a Volunteer applies.

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